Privacy Policy
1. Joint Controllers
Oy Vallonia Ab, 0181004-8
Keskustie 3, 65610 MUSTASAARI (VAASA)
Hotel Astor Wasa Oy Ab, 0564044-5
Asemakatu 4, 65100 Vaasa
Hotel Kurikka / Oy Cazza Ab, 0897619-8
Hovinkatu 1, 61300 Kurikka
Hotel Red & Green Oy Ab, 2631691-9
Närpesvägen 16 C, 64200 NÄRPES
G Hotels
Hotel Vallonia, keskustie 3, 65610 Mustasaari
The above-mentioned parties process personal data as described in this privacy notice
2. Contact for Privacy Matters
Hotel Vallonia, keskustie 3, 65610 Mustasaari
Email: sales@ghotels.fi
INFORMATION BY REGISTER
1. Customer, Partner & Marketing Register
Purpose and Legal Basis:
- Managing and developing customer relationships
- Booking processing and customer communication
- Direct marketing and newsletters (based on consent)
Legal basis: Contract, legitimate interest, consent
Data collected:
- Name, contact details, billing info
- Booking and purchase history
- Marketing preferences and consents
Source of data:
- Provided directly by the data subject via bookings or forms
Recipients:
- Technical service providers (e.g., booking systems, newsletter tools)
Retention period:
- Up to 3–5 years from last contact
- Marketing consents are retained until withdrawn
2. Guest Register (Travel Declarations)
Purpose and Legal Basis:
- Collecting guest travel information as required by law (Decree 2006/938)
Legal basis: Legal obligation
Data collected:
- Name, date of birth, nationality, address, travel document, duration and purpose of stay
- Co-travellers' details if applicable
Source of data:
- Provided by the guest in the travel form
Recipients:
- Police or other authorities, as required by law
Retention period:
- 1 year, as required by authorities
3. Customer Feedback Register
Purpose and Legal Basis:
- Collecting feedback and improving service
Legal basis: Legitimate interest
Data collected:
- Name (if provided), feedback, contact info, response record
Source of data:
- Provided by the customer via form, email or other channels
Recipients::
- Internal use only, possibly technical service providers
Retention period:
- 1–2 years after feedback has been handled
Data Security
All data is handled securely with access restricted to authorized personnel only.
Data Subject Rights
You have the right to::
- Access your personal data
- Request rectification or deletion
- Restrict or object to processing
- Withdraw consent
- File a complaint with the supervisory authority
Availability
The privacy notice is available on the G Hotels website: [www.ghotels.fi] and on request at hotel reception.