Privacy Policy

1. Joint Controllers

Oy Vallonia Ab, 0181004-8
Keskustie 3, 65610 MUSTASAARI (VAASA)

Hotel Astor Wasa Oy Ab, 0564044-5
Asemakatu 4, 65100 Vaasa 

Hotel Kurikka / Oy Cazza Ab,  0897619-8
Hovinkatu 1, 61300 Kurikka 

Hotel Red & Green Oy Ab, 2631691-9
Närpesvägen 16 C, 64200 NÄRPES

G Hotels
Hotel Vallonia, keskustie 3, 65610 Mustasaari

The above-mentioned parties process personal data as described in this privacy notice

2. Contact for Privacy Matters

Hotel Vallonia, keskustie 3, 65610 Mustasaari
Email: sales@ghotels.fi

INFORMATION BY REGISTER

1. Customer, Partner & Marketing Register

Purpose and Legal Basis:

• Managing and developing customer relationships
• Booking processing and customer communication
• Direct marketing and newsletters (based on consent)
  Legal basis: Contract, legitimate interest, consent
  
  

Data collected:

• Name, contact details, billing info
• Booking and purchase history
• Marketing preferences and consents

Source of data:

• Provided directly by the data subject via bookings or forms

Recipients:

• Technical service providers (e.g., booking systems, newsletter tools)

Retention period:

• Up to 3–5 years from last contact
• Marketing consents are retained until withdrawn

 2. Guest Register (Travel Declarations)

Purpose and Legal Basis:

• Collecting guest travel information as required by law (Decree 2006/938)
  Legal basis: Legal obligation

Data collected:

• Name, date of birth, nationality, address, travel document, duration and purpose of stay
• Co-travellers' details if applicable

Source of data:

• Provided by the guest in the travel form

Recipients:

• Police or other authorities, as required by law

Retention period:

• 1 year, as required by authorities

 
3. Customer Feedback Register

Purpose and Legal Basis:

• Collecting feedback and improving service
  Legal basis: Legitimate interest

Data collected:

• Name (if provided), feedback, contact info, response record

Source of data:

• Provided by the customer via form, email or other channels

Recipients::

• Internal use only, possibly technical service providers

Retention period:

• 1–2 years after feedback has been handled

Data Security

All data is handled securely with access restricted to authorized personnel only.

Data Subject Rights

You have the right to::

• Access your personal data
• Request rectification or deletion
• Restrict or object to processing
• Withdraw consent
• File a complaint with the supervisory authority

Availability

The privacy notice is available on the G Hotels website: [www.ghotels.fi] and on request at hotel reception.